20+ Great Online Tools 2025: Best for Productivity & Marketing

Hello! You may have the impression that you have a million things to do yet you have 24 hours a day. Perhaps you have a terrific idea of a design or marketing plan and do not know where to begin. It is natural and it may be overwhelming. But there exist online tools, digital assistants that can help you work smarter, build faster and achieve your goals with less effort.

There are numerous good apps on the internet in 2025 that help make our lives easier. Consider this article as a guide with a friend, a friend that has visited this digital world and is glad to show you the most interesting places. We are going to go through it step by step in simple words. No confusing jargon. Ready to jump in and realize your potential?

Why Great Online Tools Matter in 2025

You may be asking, Why is this important now, sounds good? The world is transforming rapidly and 2025 demonstrates it. The following is why these tools are important than ever:  

• The Emergence of AI: AI is not sci-fi anymore. It’s a real helper. AI tools make work less interesting, generate ideas and provide fast information to allow you to concentrate on what is important.  
• The Remote Work Revolution: More work is done at home or anywhere. Virtual offices are collaboration tools that keep teams connected and to ensure that projects are completed regardless of the location of everyone.  
• The Creator Economy: Everybody is a creator- YouTuber, blogger, small business owner. Design and marketing tools make the field even, allowing an individual to create professional-looking material and reach the global population without a huge budget.  
• Saving Your Most Valuable Asset-Time: These things do the tedious job, organize the clutter and make difficult things easier. That will buy you back precious time to think big, spend time with family or unwind.  

The right tools are not just efficient, they can make you relevant, creative and empowered in the fast digital world.

How to Identify Great Online Tools

Thousands of tools exist. Where do you discover the really great ones? It is as if you are picking the best fruit at the market. The following are some of the basic things to consider:

• It is a real problem solution to you: The finest tool is one that fixes a real problem you have. Do you have a problem with organization? Look for a productivity tool. Are you having difficulty with typing social media posts? Your best friend may be an AI writer.
• It is simple and fun to use: A good tool is not supposed to be a burden. It must be clean and easy to use. When you can begin using it without having to read a 50-page manual, that is a good sign.
• It is well supported: Search engines: Find tools that have good tutorials, active user forums, or customer support. In that manner, in case you become stuck, help is within a click.
• It has a free version or trial: You need not purchase a vehicle without trying it. Most good tools have a free plan or trial period, meaning that you can test and see whether it is the right one before you part ways with money.
• It is compatible with other tools: The most useful tools can be linked to the apps you already have (this is known as integration). It establishes a smooth workflow in which all your digital assistants communicate with one another.

And now that you are aware of what to search, you can check out some of the most useful tools in 2025!

List of Great Online Tools 2025

AI & Automation Tools

These brains are your digital toolkit. They make use of artificial intelligence to assist in answering questions, writing text, and carrying out repetitive tasks automatically.

1. Perplexity AI

• Category: AI & Automation
• Ideal Users: Students, researchers, writers, and all those who desire to get correct, sourced answers.

Perplexity AI can be thought of as a potent search engine that speaks. It does not simply provide a list of links, but reads the web on your behalf, assembles the information, and provides you with a simple answer. The best part? It provides you with the sources and references on where it got its information just like a research paper. It is awesome to verify facts and explore the subject matter without having to open numerous tabs. It is like having a friendly librarian who is present whenever you need something and demonstrates evidence.

Key Features:

• You are able to question and directly answer questions.
• All responses include references and source links.
• Copilot mode assists you in the process of research.
• It is able to search scholarly work, YouTube, Reddit, and so forth.

• Platform Availability: Web, iOS, Android, Chrome Extension.
• Why it is a popular one: At a time of misinformation, people desire trust and accuracy. Perplexity is concerned with verifiable sources, so it is a research tool of serious interest.

Pros & Cons:

• Pros: Precise, provides sources, excellent research, free edition is generous.
• Cons: Sometimes slower than standard search engines, not as good at creative ideas.

Web Link: perplexity.ai

2. Claude

• Category: AI & Automation
• Ideal Users: Authors, entrepreneurs, programmers, and all who require a useful AI companion.

Claude, from the company Anthropic, feels like a thoughtful, well‑read friend in your AI group. Whereas other AIs are in a hurry to respond, Claude is more natural and cautious in his speech. It is excellent at tasks requiring a profound grasp of context, like summarizing long, complicated documents, writing in a certain voice, or brainstorming elaborate ideas. Its large context window allows you to post a whole book or huge code files and discuss them in detail. It is more of a brain partner than a machine.

Key Features:

• Large context window to view long documents (PDFs, code, etc.)  
• Creative writing, summarizing and coding are very good.  
• Constructed to provide safe and moral responses.  
• Converses in a natural, human‑like way  

• Platform Availability: Web, API  
• Why It’s Trending: Its text management capacity is useful to professionals dealing with dense reports, legal texts, or complicated code.  

Pros & Cons:

• Pros: Great with long texts, high‑quality writing, safer answers  
• Cons: Free version restricts use; can be slower than select competitors to simple questions.

Web Link: claude.ai

3. Google Gemini

• Category: AI & Automation
• Ideal Users: Students, artists, designers, marketers, and all who use Google are counted.

Gemini is the solution that Google provides to the increased significance of AI. It is a potent application that is compatible with most kinds of content and it directly connects to all the Google apps you already use, such as Gmail, Docs and Search. It is able to read as well as comprehend pictures, sounds and videos. You may present it with a picture and ask about it, or have it write an email as you are in Gmail. Gemini is a friendly, simple-to-use assistant that wants to help with daily tasks and larger projects, and it is among the most versatile AIs available.

Key Features:

• Integrates directly with Google Workspace (such as Docs, Sheets, Gmail).
• Ability to work with text, pictures, sounds and videos.
• Find current information on Google.
• Skilled in adding ideas, writing code and creating creative text.

• Platform Availability: Web, Android (through Google Assistant), iOS (inside the Google app)
• Why It’s Trending: It is convenient to billions of people since it is compatible with numerous Google services.

Pros & Cons:

• Pros: It is compatible with Google services, it can work with numerous types of content, and it provides live information.  
• Cons: It is not yet mature and thus some features will evolve and it can be too imaginative when you require facts.

Web Link: gemini.google.com

4. Microsoft Copilot

• Category: AI & Automation
• Ideal Users: Business people, students and all those who have a strong interest in the Windows and Microsoft 365 ecosystem.  

In case Gemini is the Google genius, your Microsoft Copilot is the final Microsoft assistant. It is built into Windows, the Edge browser and, most crucially, Microsoft 365 applications such as Word, Excel and PowerPoint. Consider asking Word to write a draft report, using my meeting notes, or asking PowerPoint to create a 10-slide presentation of the sales last quarter. That’s Copilot. It is your smart companion and it assists you to create, analyze, and summarize information at your workplace. It is also based on the GPT models of OpenAI, thus making it incredibly capable and capable of enhancing your productivity in the familiar Microsoft environment.  

Key Features:  

• Deep integration with Windows and Microsoft 365 (Word, Excel, PowerPoint, Teams).  
• Capable of producing documents, interpreting data within spreadsheets and developing presentations based on very basic prompts.  
• Trains on sophisticated OpenAI models, such as GPT-4.  
• Windows and Edge versions are very powerful in their free version.  
• Platform Availability: Windows, Web, iOS, Android, Microsoft 365.  
• Why It’s Trending: It introduces the strength of AI to the software that is used by millions of businesses and individuals daily.  

Pros & Cons:  

• Pros: Can be integrated with Microsoft products unbeatably, increases productivity at a high level, strong and trustworthy.  
• Cons: The complete Microsoft 365 integration is costly, and it has to be subscribed to.

Web Link: copilot.microsoft.com

5. Zapier AI

• Category: AI & Automation
• Ideal Users: Business owners, marketers and everybody who desires to automate tasks in one app to another.  

Would you like your apps to speak to one another? As an illustration, when a person completes a form on your site, subscribe them to your email list and welcome them. Zapier manages to do that without code. It is the best digital glue.

It is even smarter now with Zapier AI. You can instruct the AI on what you desire in plain English and it will construct it on your behalf. As an example, say, When I receive an important email, summarize it with AI and share the summary in my team Slack. Zapier integrates thousands of applications and allows you to create automated “Zaps” that handle repetitive tasks.  

Key Features:  

• Connects to more than 6,000 different web apps.  
• AI workflow builder allows you to write automations in plain English.  
• Many steps and complicated rules can be found in zaps.  
• It saves numerous hours of hand-written data entry and redundant effort.  

• Platform Availability: Web.  
• Why It’s Trending: It empowers everyone to create robust, tailored workflows formerly requiring a developer.  

Pros & Cons:  

• Pros: It has a giant library of integrations, it is extremely powerful, and the AI builder makes it easier than ever.  
• Cons: It may be costly in case you create a lot of Zaps or require additional tasks. It can also have a minimal learning curve on complex automations.

Web Link: zapier.com

Design & Creativity Tools

This is your digital art box. These applications assist you in posting to social media, presentations, professional design and AI-created art.

6. Canva

• Category: Design & Creativity
• Ideal Users: Students, marketers, small business owners, social media managers, and non-designers.

Canva is an application that demonstrates that you do not have to be a designer to make graphics that look good. It is a web service that allows making professionally-looking pictures of virtually anything: social media posts, slides, posters, videos, logos, etc. You begin with thousands of pre-made templates, and you just drag and drop your text, images and colors. You do not need to be aware of layers or sophisticated software. It is like a designer taking you through it. Canva also introduced AI features to be able to create new images or write text directly in the design.

Key Features:

• Massive library of templates, photos, and graphics.
• Simple drag‑and‑drop editor.
• Collaboration features for teams.
• AI‑powered “Magic Studio” for image generation and text creation.
• Platform Availability: Web, iOS, Android, Desktop App.
• Why It’s Trending: It continues to introduce new functionality, such as AI and video editing, without being complicated.

Pros & Cons:

• Pros: Extremely user‑friendly, huge template library, great free version, excellent for collaboration.
• Cons: Professional designers can be restricted; the most valuable resources are usually on the Pro paywall.

Web Link: canva.com

7. Midjourney

• Category: Design & Creativity
• Ideal Users: Midjourney can be used by artists, designers, marketers, and anybody who desires to create unique, high-quality pictures using words. 

Midjourney is a fun AI which transforms your words into fantastic art. All you need to do is to type a description of the image you want (a prompt), and in a few seconds the AI will create you a beautiful original artwork. To illustrate, a search of a photorealistic astronaut riding a horse on Mars would give that picture. The images created by Midjourney are one of the finest in the AI art scene. It is used within Discord, a chat application which can be initially confusing, yet it allows viewing the works of others and being inspired.  

Key Features:  

• Makes very realistic and artistically styled pictures from text prompts.  
• Captures extremely good images.  
• Exerts high control over styles, camera angles and so on.  
• Active, vibrant Discord community.  
• Platform Availability: Works in the Discord app on Web, Desktop, and Mobile.  
• Why it is trending: It continues to produce the most eye-catching and understandable AI art, which makes it the best option among creatives and professionals.  

Pros & Cons:  

• Pros: unmatched image quality, powerful and artistic tools, fast creation.  
• Cons: requires paid subscription (no free option), and the Discord interface is not the simplest thing to use.

Web Link: midjourney.com

8. Figma

• Category: Design & Creativity
• Ideal Users: UI/UX designers, product teams, web designers, and all who create digital products.

Figma is the most used collaborative design tool. It is similar to Google Docs, but it is used to create websites, mobile apps and user interfaces. Real-time collaboration is the most advantageous feature of Figma. Your entire team including designers, writers, developers, and managers can be in the same file simultaneously, comment, edit, and build. It operates entirely on your browser, thus you do not have to install anything. It also allows you to make interactive prototypes that feel as real as apps, and there is a large library of plugins and community files that can accelerate your work.

Key Features:

• Real-time collaboration with many users.
• Strong vector design tools and prototyping.
• On-line, so it is compatible with any computer.
• Large ecosystem of plugins and community resources.
• Platform Availability: Web, Desktop App.
• Why It’s Trending: It has become the standard method of designing products in the industry since its collaborative features are unparalleled.

Pros & Cons:

• Pros: The best collaboration, very powerful and flexible, and a generous free plan for individuals.
• Cons: It may be difficult to learn among total beginners and it may consume a lot of resources in old computers.

Web Link: figma.com

10. Adobe Photoshop

• Category: Design & Creativity
• Ideal Users: Photoshop is used by professional photographers, graphic designers, digital artists and anybody who requires an effective image editing program. 

Over 30 years Photoshop has been a legendary tool. It is the key application of photo editing and image manipulation. When you have ever seen a flawless image in a magazine it was most likely edited in Photoshop. The program is highly robust and provides you with an accurate control over all aspects of an image. You are able to delete imperfections, switch backdrops, merge several images, and make innovative digital art. More recently Adobe has added its Firefly AI, providing fantastic features such as Generative Fill. You choose an element, write what you wish to add or delete, and Photoshop does it on its own.

Key Features:

• DSL-level photo retouching, image combining and editing tools.  
• Sophisticated layer-based editing which is non-destructive.  
• Powerful AI tools from Adobe Firefly, such as Generative Fill and Expand.  
• Supports all the Adobe Creative Cloud.  
• Platform Availability: Desktop (Windows, macOS), iPad. A more basic one can be found on the web.  
• Why It’s Trending: It has always been the standard, but its new generative AI features make it more powerful and exciting than ever, so it stays ahead of other programs.  

Pros & Cons:  

• Pros: The strongest image editor on the market, endless creative options, industry standard.  
• Cons: Extremely steep to master, needs subscription, possibly excessive when it comes to simple tasks.

Web Link: adobe.com/products/photoshop

11. Runway

• Category: Design & Creativity
• Ideal Users: Video creators, filmmakers, marketers, and artists interested in AI in video.  

In case Midjourney creates AI images, Runway creates AI video. This is the leader in innovative technology and provides the developers of videos with a complete package of AI tools. The most popular is the option of Gen-2, which is capable of producing entire video clips based on a basic text description or based on an initial image. It does many other things too. You can use it to automatically remove the background of a video, delete unwanted objects, add subtitles automatically or even train your own custom AI model. It is a Hollywood-quality visual-effects workshop in your web browser, which means that anyone can edit video.

Key Features:  

• Text‑to‑Video and Image‑to‑Video generation.  
• An entire collection of over 30 AI Magic Tools to edit video.  
• A video assembler on the browser to assemble clips.  
• Live, collaborative editing.  

• Platform Availability: Web, iOS.  
• Why It’s Trending:  It is a groundbreaking technology in AI video generation, which will transform filmmaking and content creation.

Pros & Cons:  

• Pros: AI video innovation, extremely user-friendly, a single platform to complete all AI video activities.  
• Cons: AI video is novel and may not be predictable and it may be expensive when used extensively.

Web Link: runwayml.com

Marketing & SEO Tools

These instruments are a megaphone. They assist you to find out who is listening to you, make your site visible on Google, and keep your social media updated.

12. Semrush

• Category: Marketing & SEO
• Ideal Users: Marketers, SEO professionals, business owners, and content creators.

Semrush is a one-stop shop that provides you with a great deal of information and features to increase your online presence. Wish to know what keywords are you competing with on Google? Semrush can tell you. Looking to identify technical issues that damage your SEO? Semrush provides a tool of that.

It may assist in conducting a keyword search, monitoring your search positions, examining advertisements of your competitors, and managing social media publications. As one of the most powerful SEO tools, it provides you with a complete picture of your online presence and gives you knowledge on how to increase traffic and business.

Key Features:

• Strong tools for keyword research and competitor analysis.
• Site audit including the identification and correction of SEO issues.
• Rank Checker which allows you to check where you rank in Google.
• Tools for content marketing, ads, and social media.

• Platform Availability: Web.
• Why It’s Trending: It is a reliable, information-rich platform that unites numerous marketing activities in a single place, hence a must-have among serious marketers.

Pros & Cons:

• Pros: Very comprehensive tools, great data and analytics, all‑in‑one convenience.  
• Cons: It is not always cheap and most of the features are too many to start with.

Web Link: semrush.com

13. Surfer SEO

• Category: Marketing & SEO
• Ideal Users: Content writers, bloggers, SEO experts and content-centered marketing teams.  

Surfer SEO is your hidden weapon in writing articles on the first page of Google. Surfer analyzes the highest-ranking pages of your target keyword and provides you with a data-driven content strategy, rather than simply guessing what Google would like to see. It tells you precisely what words and phrases to incorporate, the length of your article, the number of headings to include, etc. It has a Content Editor which provides you with a real time score as you write, so you can optimize your article even before you publish it. It removes the guessing game of On-Page SEO and it becomes far easier to produce content that is loved by both the search engines and the reader.  

Key Features:  

• Data‑driven content editor with a real‑time optimization score.  
• Competitor pages analysis of the leading ones.  
• Keyword research and content planning tools.  
• Integration with Google Docs and WordPress for a smooth workflow.  

• Platform Availability: Web.  
• Why It’s Trending: It provides an easy, practical, and evidence-based approach to developing high-ranking content, which is one of the top concerns of most businesses.  

Pros & Cons:  

• Pros: It simplifies SEO content writing considerably, gives straightforward and practical guidance, and is an excellent tool to optimize blog posts.  
• Cons: It is a subscription-based tool that pays more attention to on-page SEO and not the entire marketing picture.

Web Link: surferseo.com

14. Jasper

• Category: Marketing & SEO
• Ideal Users: Marketers, copywriters, social media managers, and entrepreneurs.  

Jasper, formerly Jarvis, is a popular AI application that is designed to generate marketing text. It is like having a professional copywriter that never runs out of ideas.  You can write persuasive ads, blogs, website headings, social media captions, and emails with Jasper.  It has numerous templates of various marketing activities and a Brand Voice feature allows you to teach it the tone of your company, which will write like you. It is created to overcome writer block and make you write numerous quality marketing works.  

Key Features:  

• AI was trained on marketing and sales copy.  
• Large set of templates for ads, blogs, emails, and more.  
• The Brand Voice function maintains your style.  
• Instruments enable marketing departments to collaborate.  

• Platform Availability: Available on the web.  
• Why It’s Trending: Since it is interested in copy that transforms readers into customers, it is widely used by businesses that require content that is effective and yields outcome.  

Pros & Cons:  

• Pros: Excellent in writing marketing text, time-saving, and good templates and tools.  
• Cons: It might be costly and you might have to instruct and revise it to its maximum potential.

Web Link: jasper.ai

15. HubSpot

• Category: Marketing & SEO
• Ideal Users: Small to large businesses, marketing and sales teams and everyone who requires one platform to expand.

HubSpot is not a tool but rather a complete platform that assists in the growth of your business. It has started with marketing and has added sales and customer service. Its core component is a free CRM, a database that logs all contacts and customers. HubSpot provides email marketing, social media scheduling, blogging, landing page building, and more around this. The idea is to have everything related to the customers under one roof to be able to look at the entire process of the customer, starting with the first visit to your site on up to becoming a devoted fan. The small business just starting is very powerful with the free tools.

Key Features:

• Free and powerful Customer relationship management.
• One hub for marketing, sales, and service.
• Email marketing, landing page, blogging and social media tools.
• Good analytics and reporting.

• Platform Availability: Online.
• Why It’s Trending: It provides an all-in-one powerful solution that scales with your business and the numerous free features provide a lot of value.

Pros & Cons:

• Pros: One platform, excellent free CRM, the possibility to expand to a large company.  
• Cons: It can be costly when you add a lot of features and contacts and it may be difficult to install fully.

Web Link: hubspot.com

16. FeedHive

• Category: Marketing & SEO
• Ideal Users: Social media managers, content creators, entrepreneurs, and any other person who desires to create a personal brand.  

FeedHive is an intelligent application that simplifies the process of making and scheduling posts. It assists you with the help of AI. You can brainstorm post ideas, create catchy copy and the most opportune moment to post to get the most engagement. You can create templates and automatically reuse your best posts with a special feature to keep your feeds full. FeedHive supports all the major platforms including X (Twitter), LinkedIn, Instagram and Facebook, making it easy to manage all your accounts in a simple dashboard.  

Key Features:  

• Writing posts and idea-generating AI.  
• Intelligent scheduler posting at the most opportune time.  
• Re-share the best posts automatically.  
• In-depth statistics to monitor your performance.  

• Platform Availability: Web.  
• Why It’s Trending: Its intelligent AI and post-reuse feature allow creators to save a lot of time and remain consistent in social media.  

Pros & Cons:  

• Pros: AI is good, time-saving interface, post reuse.  
• Cons: The amount of accounts and posts is determined by the price plan.

Web Link: feedhive.com

Productivity & Collaboration Tools

These tools ensure you and your team stay organized, focused and working together seamlessly regardless of the distance between you or your team.

17. Notion

• Category: Productivity & Collaboration
• Ideal Users: Students, teams, project managers, content creators and anyone who enjoys organizing information.  

Notion is also referred to as a one-stop shop. Suppose that your documents, to-do lists, spreadsheets, and databases all fit into a single gorgeous, stretchy tool. That’s Notion. It is a collection of digital LEGO blocks that you can assemble into nearly anything you require: a personal planner, a team wiki, a project roadmap, a content calendar, a CRM–the list is limitless. It’s incredibly flexible. You begin with a clean sheet of paper and are able to add various building blocks such as text, checklists, pictures, tables, etc. It can be a bit overwhelming at first, but it is powerful and can be customized in ways that are unparalleled in organizing your life and your work.  

Key Features:  

• Block-based, flexible page editor.  
• Powerful databases with different views (table, board, calendar, gallery).  
• Excellent for team wikis, project management, and note-taking.  
• Huge community and a vast library of free templates.  
• Platform Availability: Web, Desktop (Windows, macOS), iOS, Android.  
• Why It’s Trending: Its unbelievable flexibility enables people and groups to develop their own systems that are perfectly suited to how they think.  

Pros & Cons:  

• Pros: Extremely flexible and powerful, all-in-one solution, generous free plan, great for collaboration.  
• Cons: May be very steep to learn, may be slow when pages become very complicated.

Web Link: notion.so

18. Trello

• Category: Productivity & Collaboration
• Ideal Users: People, small groups, and all who enjoy visual project management.  

Trello is the least complicated method of managing projects. It involves a visual board which resembles an electronic white board with sticky notes. You make a board of a project, lists of the phases of that project (such as To Do, In Progress, Done), and cards of each task. As you go you can drag and drop cards between lists. A checklist, attachments, due dates, and comments can be placed on each card. It is extremely easy and gratifying to operate. Trello may be the easiest to use project management tool when you are baffled by the complex nature of other tools.  

Key Features:  

• Simple and visual Kanban board interface.  
• Drag-and-drop tasks.  
• Power-Ups are additional features like calendars and integrations.  
• Extremely fast to master and use.  

• Platform Availability: Web, Desktop (Windows, macOS), iOS, Android.  
• Why It’s Trending: Its visual and simple approach to doing things is age-old and assists those who feel lost among complicated tools.  

Pros & Cons:  

• Pros: Extremely user friendly, highly visual, excellent free version, well suited to basic tracking.  
• Cons: May get messy when the projects are highly complicated, and do not have as much advanced reporting as other tools.

Web Link: trello.com

19. Slack

• Category: Productivity & Collaboration
• Ideal Users: Slack is used by both small and large teams, particularly tech or creative work teams or companies that work primarily from home. 

Your team discusses it there. It substitutes internal mail and speeds up the communication. Messages are inserted in channels. You may create project, team or topic channels, such as, #marketing or #project-alpha or #random-chat. That is what makes conversations stay in a single location and readily accessible. Slack also allows sending of private messages, voice or video calls, and files. The actual power of Slack lies in its app gallery, in which you can tie in your other tools so that you receive alerts in Slack via Google drive, Trello, or Zapier.

Key Features:

• Messages are stored in either a public or a private channel.  
• Sending private messages, voice calls and video calls are possible.  
• An effective search tool will assist you to locate previous chats and files.  
• It works with many other apps.

• Platform Availability: Web, Desktop (Windows, macOS, Linux), iOS, Android.
• Why It’s Trending: It has transformed the way contemporary teams communicate in that they are faster, more structured and more interconnected than email.

Pros & Cons:

• Pros: Excellent and quick to talk, conversations are structured, numerous integrations.  
• Cons: May feel like you have to reply all the time, the free version only shows you a certain number of past messages.

Web Link: slack.com

20. Microsoft Teams

• Category: Productivity & Collaboration
• Ideal Users: 

Organizations and companies that already use Microsoft 365.

Microsoft Teams is the Microsoft response to Slack. It contains channels, direct messages and chat. Teams is not only a chat application. It is a location where you may chat, have a video meeting, save files, and edit Word, Excel, and PowerPoint documents directly in the app with your colleagues. It is compatible with Microsoft in your company.

Key Features:

• Compatible with the entire Microsoft 365 Office.
• Combines chat, video meetings, and file sharing in one app.
• Good and stable video calls.
• Inclusion is usually part of Microsoft 365 business plans.

• Platform Availability: Web, Desktop (Windows, macOS), iOS, Android.
• Why It’s Trending: Due to the integration with Microsoft 365, it is used by many companies and becomes the default method of cooperation.

Pros & Cons:

• Pros: Great Microsoft 365 integration, all in one, strong video meetings.
• Cons: The interface may be crowded and hard to use, and it may consume much computer resources.

Web Link: microsoft.com/teams

21. Fathom

• Category: Productivity & Collaboration
• Ideal Users: Everyone that participates in numerous virtual meetings: managers, salespeople, consultants, and remote workers.  

Have you ever completed a lengthy video conference and within seconds you have forgotten half of what was said?  Fathom is an artificial intelligence meeting assistant that addresses this issue. It links to your Zoom, Google Meet, or Microsoft Teams meeting, records it and transcribes the entire conversation automatically. It also relies on AI to summarize the key points, identify action items and extract the key highlights. Once the meeting is over you have a full, searchable transcript and a nice summary to share with your team. It is like a personal note-taker in all meetings, and you will never miss a detail anymore.  

Key Features:  

• Captures, writes notes on and summarizes virtual meetings. 
• AI identifies action items and important topics.  
• Supports many languages.  
• Uses Zoom, Google Meet, and Microsoft Teams.  
• Platform Availability: Desk application compatible with your meeting software.  
• Why It’s Trending:  It assists in overcoming fatigue and information overload and the primary tools are usually free.  

Pros & Cons:  

• Pros: Saves much time in taking notes, provides good summaries, is free to most features.  
• Cons: You have to keep in mind to invite it to meetings; privacy might be of concern during confidential discussions.

Web Link: fathom.video

Conclusion

It may not sound like much, yet you do not need to utilize all of them. It is not about learning to use all the tools, but to locate one or two that can solve a real issue of yours and make your life easier.

Use these tools as useful robots to do all the heavy lifting so that you can concentrate on your bright ideas, your creativity, and the work that really inspires you. You are a student who needs to organize notes, you are a small business owner who needs to promote your company with the help of SMO tools, you are a creative person who needs to make a vision come true, and there is a tool that will become your new best friend.

Be curious. Choose one of the things that sound interesting on the list and try it. It is your future to create and now that you have such tools in your pocket, you are more prepared than ever.

FAQs

1. Am I required to pay in these tools?  

No, you don’t always have to pay. Such tools as Notion, Trello, and HubSpot are excellent free versions, which are suitable to individuals or small groups. There are some tools that offer a free trial, meaning that you can test them out and then pay.

2. I’m a complete beginner. What is the best tool to begin with?  

Trello is easy to use, in case you want to be organized. Canva is the best tool in case you need to create quick graphics. Both are extremely user friendly and practical to all.

3. Do these tools require a lot of learning?  

Certain tools, such as Photoshop are difficult to master. The majority of these tools, in particular Canva, Trello, and Notion with templates, are beginner-friendly. All you have to do is to begin with simple tasks and follow some tutorial videos.

4. Will AI tools replace my job?  

Think of AI tools as a helper, not a replacement. They carry out the repetitive and time-consuming work so that you can concentrate on strategy, creativity and human work. They are not there to substitute you.