10 Best Time Tracking Software for Remote Teams

The new digital world has turned working at home into the rule. Firms in India and other parts of the world are dealing with a team that represents an employee who works at home or in other fields. This change introduces a massive problem: how would you know whether your team is working effectively when you are not able to see them? How can you calculate the fair salaries for hourly workers? The solution to this is to adopt time tracking software.

Time tracking software is useful in that it assists companies in keeping track of hours worked, increases productivity, and simplifies payroll. Regardless of whether you are a startup in Bengaluru or a more established company in the city of Mumbai, effectively selecting the appropriate time tracking software can change your management of the remote workforce. This guide will allow you to know what these tools are, the reasons why you need them, and the best ones that exist.

What is Time Tracking Software?

Time tracking software is a computer-based programs that assist an employee and a manager to keep track of time devoted to various tasks and projects. They are app-based programs that use computers or mobile devices and track working hours automatically or manually. They generate elaborate reports to indicate the amount of time they have spent on each activity, and it is also easier to handle teams, bill customers, and payroll correctly.

The time tracking software of today is more than just time takers. They have features such as automatic screenshots, an activity tracker, project budgeting, the creation of invoices, and connecting it with other business systems. Others rely on artificial intelligence to monitor time automatically, whereas others think of basic manual time bearers that do not interfere with the privacy of the employees.

Why Look for Time Tracking Software?

1. Precise Payroll Processing: Pay employee salaries in the right manner in relation to the actual hours.

2. Client Billing Made Easy: Create professional invoices with evidence of time spent with the clients.

3. Productivity Insights: Know the flow of time and where improvements should be made in the shortest amount of time.

4. Remote Team Management: Monitor the teams that work in various locations but do not visit the offices.

5. Project Budget Control: Monitor projects and costs. Keep within budget through tracking of time against planned estimates.

Top 10 Time Tracking Software

1. Clockify

Clockify is the most free time tracking program as it is the most generous one in the modern world. It gives endless users to count infinite time on infinite projects at no charge at all. This predisposes it as ideal for Indian startups and small businesses, which require powerful functionality but not at a cost. Clockify has the use of manual time tracking as well as automatic tracking. The platform contains the timesheets, calendar views, and detailed reports that allow the managers to comprehend the team productivity.

Key Features

• An infinity of follow-ups for an infinity of users, fully free.
• Apps and websites used are automatically tracked.
• Invoicing and timesheet approvals on paid plans.

Pros

• The free version is unlimited and invincible.
• Easy-to-use interface
• Works on all devices

Cons

• Mobile apps are less powerful
• There were limited software bugs.
• Advanced features are paid for as such.

Best For: Startups

Pricing: Free plan available; Basic at ₹330/user/month; Standard at ₹455/user/month; Pro at ₹660/user/month (annual pricing)

Website: https://clockify.me 

2. Toggl Track

Toggl Track has gained the status of a highly easy and convenient time tracker among the staff members. It is designed in such a way that using it is easy to start and stop timers, resulting in high adoption rates among human personnel. The platform itself only does one thing, but does it exceptionally well, i.e., makes the time tracking friction-free. Toggl Track has a one-second timer, an idle tracker that records the instances when you have gone away, and a pomodora timer that produces focused working hours.

Key Features

• The time keeper begins tracking with a single click.
• More than 100 connections with major applications.
• Computer activity is by default shown by a private timeline.

Pros

• Extremely simple to use
• High team adoption rate
• Available flexible integration.

Cons

• None of the built-in invoicing capabilities.
• Costly plans are paid to some degree.
• Free plan limited users

Best For: Freelancers

Pricing: Free for 5 users; Starter at ₹745/user/month; Premium at ₹1,490/user/month (annual pricing)

Website: https://toggl.com/track 

3. Hubstaff

Hubstaff is a full employee time tracking system that managerial types of employees require to track work in great detail. It will take random snapshots, will track all activity levels according to the use of keyboard and mouse, and will also track what applications and websites are accessed by employees during working hours. This is more suitable in companies where the clients are charged on an hourly basis and require unquestionable proof of work done.

Key Features

• Random screenshots, including the activity level measurements.
• In-built payroll, payment processing.
• Cost tracking and project budgeting are entailed.

Pros

• Extensive tracking of productivity was available.
• Good payroll capabilities are built in.
• Maps with payment solutions.

Cons

• Be intrusive at times.
• Higher price for features
• Employee privacy issues.

Best For: Agencies

Pricing: Starter at ₹415/user/month; Grow at ₹620/user/month; Team at ₹830/user/month (annual pricing)

Website: https://hubstaff.com 

4. Time Doctor

Time Doctor brands itself as a workforce analytics solution, as opposed to being a mere timer. This time tracking software would give profound insights into the way of working in your team to optimize and avoid the burnout of employees. The service has advanced time-tracking that allows screenshots and extensive web and application use reports, as well as inactivity alerts that inform managers of absent employees. Its robust dashboard analyzes work trends, and it gives practical suggestions on how it can be improved.

Key Features

• Pattern recognition deep analytics of the workforce.
• Attributes of inactivity: alerts to a long break.
• Hourly based built in payroll.

Pros

• Good productivity inputs were given.
• Detailed work pattern statistics.
• Payroll system incorporated.

Cons

• Frequent alerts can annoy
• May feel like micromanaging
• Later increased learning curve.

Best For: Enterprises

Pricing: Starter at ₹415/user/month; Grow at ₹620/user/month; Team at ₹830/user/month (annual pricing)

Website: https://www.timedoctor.com 

5. Harvest

Harvest has established a strong brand based on outstanding invoicing and expense tracking. It is an amazing time tracking program that allows transferring the hours tracked to revenue with an incredibly smooth and professional look. All the features of the platform work around a financial workflow: keep track of time and finance, create insightful budgeting reports, create professional invoices in your branding, and take payments through Stripe or PayPal integrations. Harvest also combines with popular accounting software such as QuickBooks and Xero, and is therefore popular with consultancies and agencies.

Key Features

• Custom branding on professional invoicing.
• Closely integrated with QuickBooks and Xero.
• Ad hoc project profitability reports are produced automatically.

Pros

• Good invoicing system built in.
• Uncomplicated and user-friendly interface.
• Powerful accountancy software mergers.

Cons

• It can be expensive overall
• None of the monitoring features were present.
• Inadequate project management instruments.

Best For: Consultancies

Pricing: Free for 1 user; Pro at ₹895/seat/month (annual pricing)

Website: https://www.getharvest.com 

6. Paymo

Paymo is a work management platform beyond being just a time tracking tool. This time management program integrates multiple tools into a single tool, e.g., task management, project planning, team collaboration, invoicing, and time tracking. It offers many project views, such as Kanban boards and Gantt charts, a team scheduler that helps balance workloads, a manual time tracker, and an auto tracker. The financial characteristics of Paymo are also quite impressive, as it tracks the expenses, allows creating estimates, and recreating recurring invoices in several currencies.

Key Features

• Total project management using Gantt charts.
• Multiple currency invoices accepted.
• Team scheduler allocates work in a balanced manner.

Pros

• One platform solution I offered.
• Lowers various software subscriptions.
• Good financial tracking capabilities.

Cons

• Kick-starting the learning curve down the line.
• Smartphone-restrained functionalities.
• Issues stated in the customer support.

Best For: Agencies

Pricing: Free for 1 user; Starter at ₹490/user/month; Small Office at ₹905/user/month (annual pricing)

Website: https://www.paymoapp.com 

7. Timely

Timely is a time tracking tool that uses artificial intelligence to provide people with creative time tracking. This time tracking software will record everything you do on your computer, which is privately and automatically recorded as opposed to using hand timers. The Memory Tracker logs the duration of usage on various documents, sites, and applications without the need to use invasive techniques such as taking screenshots or monitoring typing, which is known as keylogging. It offers this activity at the end of the day on a personal timeline so that you can make highly precise timesheets by clicking a couple of times.

Key Features

• AI will monitor the computer activity.
• Time Tracker records screen-free memory.
• Consolidates correct timesheets in a few clicks.

Pros

• Spares much administration time.
• Very precise time capturing.
• Wireless tracking that does not violate privacy.

Cons

• Higher price point overall
• Needs regular use of the computer.
• Small available options for manual control.

Best For: Professionals

Pricing: Starter at ₹745/user/month; Premium at ₹1,325/user/month; Unlimited at ₹1,825/user/month (annual pricing)

Website: https://timelyapp.com 

8. Everhour

The best thing about Everhour is that it brings the project management tools that your team enjoys living in to real life. This time tracking non-whites the controls with platform integration into such tools as Asana, Trello, Jira, and ClickUp, so it will not be required to switch between applications. Everhour has good time tracking, project budget, expense tracking, and invoice generator features. Its productivity capabilities are directly related to the progress of the tasks in the integrated tool, which clearly provides managers with the opportunity to see how much time certain tasks actually demand.

Key Features

• Integrates with project management systems.
• Time measurements associated with particular tasks.
• Strong budgeting and cost capabilities.

Pros

• Smooth project management amalgamation.
• None of the switching of applications is required.
• Good task-time visibility offered.

Cons

• Five-seat minimum on paid
• Small independence of functionalities.
• Reliant on combined platforms.

Best For: Teams

Pricing: Free for 5 users; Team at ₹705/seat/month (annual pricing)

Website: https://everhour.com 

9. RescueTime

RescueTime is by no means comparable to the rest of the best time tracking tools on this list. It is more of a productivity coach to an individual than a managerial or billing app. It is an automatic application that can run quietly and analyze the digital habits of individuals to enable them to reduce the number of distractions and focus. RescueTime logs the time that is dedicated to specific applications, websites and designates them as productive or distracting. It offers the use of detailed personal reports and the Focus Session feature, where websites that distract the work are blocked temporarily to allow one to focus on other important work.

Key Features

• Categorization: Automatic, productive versus distracting.
• Distracter Site blocks remain distracting sites.
• Confidential personal online diary.

Pros

• Enhances individual productivity lifestyles.
• Distraction blocking is effective.
• Wise automatic tracking is given.

Cons

• Not designed for billing
• A bit old-fashioned interface design.
• None of the project-specific tracking is available.

Best For: Individuals

Pricing: Solo at ₹540/month; Team at ₹500/user/month (annual pricing)

Website: https://www.rescuetime.com 

10. ClickTime

ClickTime is a high-scale employee time tracking tool that is aimed at bigger groups of employees and necessitates complex resource control. In addition to basic time tracking, it manages resource distribution, project profitability analysis, and general user utilization of the staff at the strategic level. The resource and capacity planning modules of ClickTime enable managers to predict the staffing levels, prioritize work schedules among teams, and assign the appropriate individuals to the appropriate projects.

Key Features

• High-tech resource and capacity planning modules.
• Live monitoring of the profitability of projects.
• Powerful timesheet approval processes are involved.

Pros

• Powerful enterprise-level reporting.
• Strategic human resource management tools.
• Real-time tracking budgeting allowed.

Cons

• Complex for small teams
• Higher price point overall
• Lesson steep learning curve at first.

Best For: Enterprises

Pricing: Starter at ₹995/user/month; Team at ₹1,245/user/month; Premier at ₹2,240/user/month (annual pricing)

Website: https://www.clicktime.com 

How to Choose the Time Tracking Software

1. Define Your Primary Purpose: Determine whether billing evidence is required or only internal monitoring.

2. Spend, Spend, Spend:Free plans are a good start, and expect future feature requirements today.

3. Assess the Employee Privacy Issues: Select a sufficient level of monitoring that fits well within your culture of trust in the company.

4. CAP Abilities That Can Be Incorporated: Make sure it integrates with your current payroll and accounting applications.

5. Test with Your Team: It is always good to make use of free trials and only resort to paid membership on a long-term basis.

Conclusion

The selection of the appropriate time tracking software is a key move that can make the difference in how productive your team can be, how accurately your payroll system is, and how efficiently your business can be on balance. The ten tools analyzed in this guide are the most appropriate in 2025, with their own advantages to the business depending on the nature of the business. Clockify has the generous free plan, Toggl Track is simple, Hubstaff has detailed monitoring, and Harvest has outstanding invoicing; there is the right solution for your remote team.

Alternatively, it is important to remember that the time tracking tools that are the most effective are the ones that your team will use regularly. Begin by defining your main needs, i.e., to bill their clients, payroll, or enhance productivity. Take into consideration your corporate culture in terms of confidentiality and trust. Now, out of this list, pick two or three alternatives and use them during trial periods with your team. This practical experience will show you which time trackers really come in handy during your working process and allow your Indian business to survive in the era of remote work.

FAQs

1. What does the time tracking software accomplish?

Time tracking software enlists the working hours, assists in calculating payroll, and produces reports in the form of invoices, and assists the remote work team to comprehend productivity.

2. What time tracking program will provide the most desirable free plan?

Clockify has a free plan that is the most generous, with an unlimited number of users, projects, and time tracking is unlimited.

3. Are these tools integrated with Indian payroll systems?

The majority of the tools are not directly integrated with Indian payroll, but can integrate with automation tools such as Zapier or Zoho Flow with success.

4. Is screenshot monitoring of employees legal in India?

The answer to this is yes, provided employees are aware of and agree to monitoring as a condition of employment.

5. Are mobile phones compatible with time tracking?

All larger time tracking software includes mobile iOS and Android apps, but not every application has as many features on mobile as it does on the desktop.